asexymind
I have decided to integrate my life back into Microsoft Outlook, so I can use the Brain/Outlook integration.

I hope this thread can become a best practices resource for those of us attempting to integrate the brain and outlook. I bet that some of these practices/questions might be more Outlook oriented than brain oriented - but HEY! If that's what it takes, that's what it takes...

My current practices. feedback and suggested desired.

- When I get an Outlook email that requires a new task, or is a new person I will be working with through time, I drag that email onto my Outlook calendar, bringing the email content into the notes for that task.
- I then drag the outlook appointment into the appropriate part of my brain, creating a thought that is linked to the appointment.
- I then
a) drag and drop important information from that person/task from Outlook email into the notes for that outlook calendar appointment,
b) take notes of actions/conversations/agreements in the outlook appointment - using the date/time stamp to track progress/history
c) if I use "tasks" or "notes" I drag and drop them to the thought, so it is all connected somewhere.

I use PBrain to do my overall planning, including using brain "calendar" to set up meta-reminders that bring up the thought with the Outlook items (appt, note, task, email). I use Outlook for my actual scheduling. This works better than other systems I have created.

challenges:
1) I don't know how to connect an outlook contact file with an appointment with a task or with notes. It seems I could do this in Outlook, but I can't figure it out, so I add all the links to the thought in the brain - this is cumbersome.

2) is there a way to move from the outlook appointment to the thought in the brain? I love that I can go from the Brain/thought to the appointment, but it would be great to be able to go from the appointment to the Brain/thought?  This is especially important because I use different brains for different projects, so I have to sometimes guess which brain the Outlook item is in, then search each brain till I find it.

3) WHEN I have created a thought by dragging an outlook item into the brain, is there a way to have the name of the brain/thought change when I change the subject of the appointment? Often, a relationship/event changes through time, and I give it a new subject. Then there is a disconnect between the subject of the appointment and the name of the thought in the brain, which makes it harder to work back from the outlook item to the brain item.

More to come I'm sure!
--
Mark Michael Lewis | The Profitability Coach
http://GameOfThriving.com | Mark@TheThriveCoach.com
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cfritze
No new insights into your questions, but thanks for describing your current practice. Helpful to a new Brain user/registrant!
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fabu
1) If you can do it in Outlook, couldn't you just drag the appointment or task and the rest would follow? I haven't tried this myself as yet...
2) This isn't so much of an issue for me since I only use one Brain. I tried multiple Brains and, like you, found it a bit tedious at times. My guess is that it would require an Outlook addon to do want you want to do in this scenario. I have tried several and they typically cause issues, so I do not know how useful this would be. A bit off topic but have you looked at ClearContext? It adds a good deal of functionality to Outlook, especially in the realm of tracking and project management.
3) Again, I think this would require an addon to get the tight integration you are looking for. Of course, you could manually change the name of the thought in the Brain to correspond with the appointment, but this is rather a pain.

BTW, Mark, I really enjoyed the video you did on PB and life management. Your system is brilliant and it inspired me to create my own system/game, which has really been enjoyable and rewarding. So thanks.

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zlatan24
fabu wrote:
1) If you can do it in Outlook, couldn't you just drag the appointment or task and the rest would follow? I haven't tried this myself as yet...
2) This isn't so much of an issue for me since I only use one Brain. I tried multiple Brains and, like you, found it a bit tedious at times. My guess is that it would require an Outlook addon to do want you want to do in this scenario. I have tried several and they typically cause issues, so I do not know how useful this would be. A bit off topic but have you looked at ClearContext? It adds a good deal of functionality to Outlook, especially in the realm of tracking and project management.
3) Again, I think this would require an addon to get the tight integration you are looking for. Of course, you could manually change the name of the thought in the Brain to correspond with the appointment, but this is rather a pain.

BTW, Mark, I really enjoyed the video you did on PB and life management. Your system is brilliant and it inspired me to create my own system/game, which has really been enjoyable and rewarding. So thanks.

I know some popular tools, which I always use. But some days ago my friend told an interesting story. About his problem, as far as he told he had got email's problems. And accidentally stumbled across a next software - oversized pst recovery tool, which solved his issues for minutes and absolutely without payment. Moreover I tried it and was amazed because it helped me too... The program restored 20 or 30 damaged emails.
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